Company profiles for prequalification and vendor registration in the UAE
A prequalification company profile is the document a buyer keeps on file when you apply to join its supplier list. It shows your full licensed scope, grouped the way supplier lists are organised, with the same legal name and details as your registration. It is read whenever a need comes up. Packages start from AED 150.
Before a buyer invites you to bid, it often wants you on its supplier list. That can mean registering on a government or company portal, or answering a prequalification questionnaire (PQQ). We write and design company profiles for this stage: a document the buyer keeps on file and comes back to whenever a need comes up, in English and Arabic.
A prequalification or vendor registration profile introduces your company to a buyer before any bid. It shows your full licensed scope, grouped the way supplier categories are, and it stays on the buyer’s file, so it needs to stay current.
Prequalification and registration vs a tender bid
| Prequalification and vendor registration | A tender bid | |
|---|---|---|
| Timing | Before any bid | For one contract |
| How it’s read | Kept on file and read whenever a need comes up | Read for that tender |
| Scope shown | Your full licensed scope | The scope of that contract |
| Deadline | Set by the buyer; often no closing date | A closing date |
Working on one specific bid? See company profiles for tenders. A company profile is not a technical proposal. Our guide explains what a technical proposal covers instead.
Where UAE companies register as suppliers
Each level of government runs its own procurement portal. In brief:
- Abu Dhabi: the Abu Dhabi Government Procurement Gate (ADGPG) is the Abu Dhabi Government’s supplier portal, provided through the Department of Government Enablement (DGE). Suppliers register through its Supplier Registration Service, and the Gate describes different routes depending on where a supplier is licensed. adgpg.gov.ae
- Dubai: eSupply is the official procurement portal for Dubai Government tenders. Tenders and RFx from over 40 major Dubai Government entities are published there, and bidding runs online. esupply.dubai.gov.ae
- Federal: the Ministry of Finance’s Digital Procurement Platform handles federal government procurement electronically. It launched in 2021, and suppliers sign in with UAE PASS. The Ministry also runs a service to register suppliers in the Federal Supplier Register, open to domestic, free zone, foreign, SME and freelancer suppliers. MoF Digital Procurement Platform
Semi-government and private buyers often run their own supplier forms. Check each portal for current requirements. Preparing your details and documents before you register? See our vendor registration checklist.
For local context, see company profile design in Abu Dhabi and company profile design for Dubai companies.
Sources (checked 7 Oct 2026)
- www.mediaoffice.abudhabi/en/supplier-registration-in-abu-dhabi-government/
- www.dge.gov.ae/en/about-dge/faqs
- adgpg.gov.ae
- esupply.dubai.gov.ae/esupply/web/index.html
- mof.gov.ae/en/public-finance/government-procurement/digital-procurement-platform/
- mof.gov.ae/en/services/register-suppliers-in-the-federal-supplier-register/
How the profile maps to a questionnaire
Questionnaires differ from buyer to buyer. This is how common topics line up with a well-structured profile.
| Questionnaire topic | Where it sits in the profile | Attach separately? |
|---|---|---|
| Company details and legal status | About and licence snapshot | Yes: a copy of your trade licence |
| Licensed activities and supply categories | Services, grouped by category | No |
| Experience and references | Selected projects (a page on Premium; a short list or table on Professional) | Reference letters, if the buyer asks |
| Organisation and people | Capacity: roles, supervision and headcount if you show it | CVs, if the buyer asks |
| Equipment and resources | Capacity | A full equipment register, if the buyer asks |
| Health, safety, quality and environment | Policies and certificates | Policy documents and certificates |
| In-Country Value (ICV) | Certificates, only if you hold one | The ICV certificate |
| Financial standing and insurance | Kept out of the profile | Financial statements and insurance certificates |
| Authorised contact | Contact page | No |
The profile gives the reviewer a readable overview. Your questionnaire answers and attachments carry the detail.
ICV certificates and your profile
The National In-Country Value (ICV) Program is run by the Ministry of Industry and Advanced Technology (MoIAT). It was launched as one of the “Projects of the 50” and aims to redirect a larger share of government and national-company spending into the UAE economy. ICV certificates are issued by MoIAT-authorised certifying bodies, and according to u.ae, certified companies gain advantages when tenders and contracts are awarded, based on their ICV score.
If you hold a valid ICV certificate and send it to us, the profile can reference it next to your other certificates, and you attach the certificate itself. For the programme, see MoIAT’s ICV page.
Sources (checked 7 Oct 2026)
Structuring a profile for supplier lists
- Your full licensed scope, grouped by category. Buyers file suppliers by category, so your services are grouped the way a buyer is likely to look for them.
- Coverage: the emirates and areas you serve.
- Capacity: roles, supervision and equipment, with figures as you give them.
- Certificates you hold, listed by name and issuing body.
- One authorised contact who can answer the buyer’s questions.
- A date or version number, so you and the buyer can tell which edition is current.
Both versions use the names and activities exactly as on your documents; see bilingual Arabic–English company profiles.
See a sample profile
Our samples are fictional companies we created to show the structure a buyer reads: who the company is and what it offers; capabilities, coverage and process; and contact and documents. Each is an 8-page PDF: 4 pages in English and the same 4 pages in Arabic.
- Northbay Facilities, facility management · Sample, fictional company · PDF
- Clearpath Cleaning, cleaning · Sample, fictional company · PDF
- Cedarline Contracting, contracting · Sample, fictional company · PDF
Which package
- Professional, AED 850 (Recommended): 8 pages per language in Arabic and English, enough for a full scope. A choice of 2 design styles, 2 revisions, 3 working days. The right fit for a general registration profile.
Choose Professional - Premium, AED 1,500: for wording tailored to one specific registration or questionnaire that you send us. 8–10 pages per language, a selected projects page, unlimited in-scope revisions and 1 rush included: 5 working days, or 48 hours using the rush.
Choose Premium - Essential, AED 450: a shorter bilingual version, with 6 pages per language.
We don’t recommend Starter for a registration profile: it’s 4 pages in one language, which leaves little room for a full scope. Delivery times start after full intake, with no VAT added. Compare packages.
What we prepare, and what stays with your team
We write and design the profile. Portal entries, questionnaire answers, the registration itself and any eligibility questions stay with your team, and approval rests with the buyer. What the profile does is present your company clearly and completely, in both languages.
To gather what we need in one go, see what information to prepare for a company profile and our 4-step process.
By sector
- Facility management company profiles: hard and soft services and coverage by emirate, for FM supplier categories
- Cleaning company profiles: service menu, staffing and quality checks, for cleaning supplier lists
- Contracting and fit-out company profiles: licence scope, projects, equipment and HSE, for contractor prequalification
Need a full document set for a client’s prequalification? See our contractor PQD (pre-qualification document) service and our guide to what to include in a prequalification document.
Prequalification and vendor registration FAQs
Does the profile replace the prequalification questionnaire?
No. The questionnaire is the buyer’s own form, and it needs your direct answers. The profile sits alongside it as a readable overview, and it makes your answers easier to support.
Should our ICV certificate appear in the profile?
If you hold one and send it to us, yes. The profile can reference it in the certificates section, and you attach the certificate itself. If you don’t hold one, that section covers the certificates you do have.
Can you fill in the portal or the questionnaire for us?
No. We write and design the profile; the portal entries, questionnaire answers and the rest of the submission stay with your team.
Should we list every licensed service, or only the category we’re registering for?
For a general registration profile, show your full licensed scope, grouped by category, because the buyer may come back to it for a different need. If a registration covers one category, Premium can tailor the wording to that registration.
When should we update a registration profile?
Whenever something a buyer relies on changes: your licensed activities, certificates, contact person or key capacity. A date or version number on the profile helps everyone see which edition is current.
Do we need to be registered on a portal before you write the profile?
No. You can prepare the profile first, so it’s ready when a portal or buyer asks for one. Use the details exactly as they appear on your trade licence, so the profile and your registration match. Our vendor registration checklist covers what to have ready.
Can the profile list supplier approvals we already hold with other buyers?
Yes, if you hold them in writing. List each one as it’s stated on the approval or registration letter, and name the buyer only where you’re allowed to share it. Attach the letters separately if the buyer asks for them.
Getting onto a supplier list?
Send your trade licence details, your service list and, if you have them, the registration guidelines or questionnaire you’re answering, on WhatsApp or through the contact form. We’ll recommend Professional or Premium. Delivery times start after full intake. Every profile comes as a print-ready PDF and a web PDF, with no VAT added.